Job Description

Senior Administrative Assistant

Palo Alto, CA

$35 - $38/hour

Option 1 Staffing is proud to partner with a nationally recognized university in Palo Alto, CA, to recruit a dynamic Administrative Assistant . This is an exciting opportunity to join a prestigious institution where innovation, collaboration, and excellence are at the forefront.

In this high-visibility role, you’ll work directly with esteemed faculty members , providing critical administrative support that keeps operations running smoothly. From managing executive calendars and coordinating impactful events to overseeing financial reimbursements, you’ll play an integral part in a fast-paced academic environment.

Responsibilities:

• Perform complex calendaring for multiple faculty members with competing priorities, resolving calendar conflicts as needed
• Coordinating travel arrangements from flights, hotels, reservations and transportation
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies
• Ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
• Process financial reimbursements
• Coordinate events, staying within budget
• Manage conferences and team meetings as needed
• Creating expense reports, complex reports, and spreadsheets
• Maintain office supplies and equipment; obtain vendor quotations, as needed
• Assist with capital or special equipment requests and/or vendor selection as needed
• Perform ad hoc tasks as requested

Qualifications:

• Minimum 4 years of administrative experience providing direct support
• Bachelor’s degree
• Project coordination experience is preferred
• Experience with Oracle and Concor is highly preferred
• Strong analytical skills
• Academia experience is a plus!

For immediate consideration, please apply!

Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

We Offer:

• Excellent opportunity to work for an outstanding, large, and growing company!
• Awesome Benefits!
• Excellent salary!
• Medical Insurance
• 401K

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

Member American Staffing Association Since 1991.

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