Job Description

Company Overview

Stella-Jones is North America's leading producer of pressure-treated wood products, specializing primarily in utility poles, railway ties, and residential lumber. Our team is made up of 3,000 people at 50 locations across the United States and Canada. To learn more about the company including a locations map, visit us at:

Position Overview:

The Procurement Office Manager at Stella-Jones in Counce, Tennessee is responsible for leading the day-to-day administrative, financial, and operational functions of the Railway Ties Procurement office team. This includes managing office workflows, keeping accounting and inventory records accurate, leading a cross-trained administrative team of four, and working with regional leaders to ensure purchasing, reporting, and compliance tasks stay on track and align with the company’s procurement objectives.

This is a hybrid position based at our office and manufacturing facility in Counce, Tennessee. The schedule typically includes on-site work Monday through Thursday, with the option to work remotely on Fridays.

Key Responsibilities:

Supervise All Office Activities:

• Planning, organizing and monitoring all office operations and procedures to achieve defined objectives
• Maintain cross-training of office staff
• Assign projects as needed
• Provide support for Regional Managers and Directors as needed
• Serve as a reliable resource for all admin team members

Maintain Financial Data:

• Including AP, AR, Inventory, Production, Freight and other accruals
• Maintain records of all capital expenditures
• Process month-end physical inventories as designated by Regional Managers
• Prepare JE’s for month-end reconciling items
• Coordinate month-end / year-end closing on a timely basis
• Financial reporting for your plant
• Monitor standards and report on variances for various labor groups, mobile equipment and energy
• Reconcile credit card statement
• Must be able to trace inventory movement and analyze for accuracy
• Responsible for coordinating quarterly physical inventory procedures
• Assist in preparation of annual budget for Procurement Department indirect manufacturing costs and mobile equipment leases and expenditures
• Coordinate periodic audit activities and compile data as needed
• Monitor Advance Accounts, Security Agreements, UCC Filings
• Monitor Yard Leases

Maintain Administrative and Operational Data:

• Monitor ADP timekeeping for office personnel
• Maintain inventory of office supplies and printed materials
• Maintain calendar on SharePoint
• Monitor time for temporary workers and report monthly
• Maintain records for company vehicles and mobile equipment
• Maintain contractor files including Certificate of Liability Insurance
• Compile all office correspondence
• Oversee preparation of events held at location
• Monitor records retention schedule
• Participates and contributes to company safety program
• Performs other related duties as assigned.

Qualifications:

• Bachelor's degree and 2+ years of office administration experience -or- 6+ years of office administration experience with HS Diploma/GED required
• Significant work experience in accounting functions, including duties such as reconciling general ledger and preparation of budget required
• Excellent computer skills including MS Office (Word, Excel, etc) required
• SAP or other ERP system preferred
• Supervisory experience in an office environment preferred

Employee Benefits:

As a Stella-Jones team member, you will have access to excellent benefits and incentives including:

• Comprehensive total benefits package with 3 medical plans to choose from
• Several company-paid benefits including:
• Dental and Vision coverage
• Life insurance and Accidental Death & Dismemberment (AD&D) policies
• Long-Term Disability Coverage
• Access to a robust employee assistance program
• Competitive compensation
• Annual bonus program opportunity
• 401(k) savings plan with generous Company match (150% on the first 4% deferred)
• 2 weeks paid vacation and 9 holidays
• Career advancement opportunities
• Ability to purchase Company stock

Equal Opportunity Employer/Veterans/Disabled

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