Job Description

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. 

Duties include but are not limited to:

• Cover the duties of reception including but not limited to: meet & greet customers, visitors, employment applicants and vendors.
• Provide various back-up administrative assistant office supports including processing monthly expense reports, processing invoices for payment, calendaring/scheduling of meetings, correspondence drafting, answering phones, photocopying & recordkeeping of files/documents, updating phone list.
• Manage the on-site operations matters relating to maintenance.
• Assist with lunches and refreshments as needed for staff, meetings, visitors including ordering, set-up and clean-up.
• Coordinate company events including search for vendor, budgeting and related logistics.
• Track and maintain office and break room supplies and order as necessary.
• Monitor, maintain and order office, break room and kitchen supplies.
• Forward information by receiving and distributing communications.
• Receive and sort daily mail/deliveries/couriers.
• Ad hoc duties and projects include not limited to the above.

Qualifications

• Bachelor's degree with 2 years of related experience
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

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