Job Description

Bellevue, WA (hybrid, 1-2 days/week onsite)

$25-32/hr.

Executive Administrative Assistant – Client Services & Staffing Support

Job Summary:

We are seeking a highly organized, detail-oriented Executive Administrative Assistant to provide high-level support to our Account Executives and ensure seamless operations across client accounts. This role requires a proactive, polished professional who excels in executive-level coordination, client communication, and operational support. Acting as a key liaison between clients, recruiters, and candidates, you will play a central role in maintaining exceptional service standards and supporting efficient hiring processes.

Key Responsibilities:

• Provide direct administrative support to Account Executives, managing calendars, communications, and follow-up actions.
• Track client requests, hiring timelines, and deliverables, ensuring all priorities are addressed promptly.
• Draft and send professional correspondence, reports, and candidate updates on behalf of Account Executives.
• Maintain accurate records of candidate progress and client feedback to support timely decision-making
• Assist with internal and external coordination of calendars, scheduling, and communications.
• Support ad-hoc reporting, spreadsheet tracking, and data entry related to client accounts and staffing performance.

Qualifications:

• Proven experience supporting senior executives or client-facing teams in a fast-paced professional services or staffing environment.
• High level of discretion, professionalism, and customer service excellence.
• Strong written and verbal communication skills with exceptional attention to detail.
• Excellent time management and multitasking abilities across competing priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel); familiarity with ATS/CRM systems is a plus.
• Self-starter with a proactive, resourceful, and solution-oriented mindset

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